Based on Article 11 of Organizations Law (“Official Gazette”, No. 88/01), Assembly of the Parents Association “Step by step”, at the Conference held on 1st April 2011, has established
THE STATUTE OF
THE PARENTS ASSOCIATION “STEP BY STEP”
I. GENERAL PROVISIONS
The Statute regulates the issues of the Name, Headquarter, Activities, Internal Organization and other points important for the work of the Parents Association “Step by step” (hereinafter: the Association)
1) The Association is named: Udruga roditelja “Korak po korak”.
2) Together with its name in Croatian, the Association uses the English name: Parents’ Association “Step by step”.
3) The Abbreviated Name of the Association is: UR “Korak po korak”.
4) With the Abbreviated Name in Croatian, the Association uses the Abbreviated Name in English: PA “Step by step”.
5) The Headquarters of the Association is in Zagreb. The decision on the address is reached by the Governing Board.
6) The Association is a non-profit organization.
1) The Association acts on the Territory of the Republic of Croatia.
2) The Association has a Signet. The Signet of the Association is round in form, 35 mm in diameter. Within the Signets rim a full Title of the Association in Croatian language is written, and the middle of the Signet contains the Headquarters of the Association.
The Association is represented by the Executive Director and the Secretary General of the Association. The Governing Board of the Association may empower any regular member of the Association to replace the Executive Director or Secretary General.
The work of the Association is public, which implies that the members of the Association, as well as the general public, have the right of insight into decisions of the governing bodies of the Association and in the work of the Association in general. The publicity of work of the Association is generated by regular informing of members of the Association on the work of the Association, by written or electronic Bulletin, the web page of the Association, or in any other appropriate way.
II. PURPOSE AND ACTIVITIES OF THE ASSOCIATION
The purpose of foundation of the Association is the promotion of social values directed to children – society that considers children as their most valued treasure, and therefore sets their wellbeing, development and education as a priority, and sees the renewal of parenthood values as a source of possibilities for solving the conflict between work and child care, doing everything so that the parents role is appreciated and facilitated.
In actualizing of this goal, the Association will especially advocate for:
• better communication between children and adults so that the human rights of children would be better understood and respected;
• active participation of children in all question which influence their rights, by advocating solidarity and partnership relation of children and adults;
• equal opportunities and access to quality elementary education, which is free and mandatory for all children;
• implementation of children oriented methodology in nurseries and schools;
• a nursery and school environment in which children learn with joy, constantly expanding their understanding of what they learn, and implementation of democratic attitudes, values and behaviour;
• promotion of attitude that parenthood (equally motherhood and fatherhood) is something that children need, and that all that is allocated for parents is arranged as something that children are entitled to;
• encouragement and sustaining of self-organization and voluntary action of parents;
• encouragement of socially responsible business sector, so that the needs of children and their parents would be met;
• promotion of the need for cooperation between employers and employees on developing such a work environment and work organization which will facilitate child care for parents;
• encouragement of working with adults, firstly parents and teachers, in order to promote interculturalism and multiculturalism, ensure the prevention of child abuse, prevention of different kind of addictions, and establishing quality standards and changes in practise which lead to enhancement of life conditions for children and families;
• collaboration with public institutions, organizations and associated Associations in promoting societies values directed to children.
As a purpose of obtaining the goals stated in Article 6 of this Statute, the Association will perform the following activities:
• enabling joint appearance of members in front of the Central and Local government bodies, and other institutions;
• collaboration with preschool, school and other institutions which care for children and families;
• organization of seminars and public lectures;
• provide social services to children and parents (informing, counselling, holding lectures, workshops and traning)
• start initiatives in the area of social protection and education
• collection and distribution of humanitarian aid, according to the Law
• collaboration with domestic and foreign organizations;
• promotion of donorship and sponsorship;
• performing other permitted activities.
1) A member of the Association can be any person that is, as a parent or by professional engagement, as well as any other appropriate way, willing to help and promote interests and rights of children and their families.
2) Membership within the Association can be regular, joint and honorary.
3) Regular members actively cooperate in the work of the Association and pay membership fee. Regular members include all persons employed or engaged on any of projects and programmes of the Association for a longer period of time. Longer period of time is considered to be a period not shorter than 6 months.
4) Joint members are those persons who support Associations goals, but are not active in the work of the Association, or pay membership fee.
5) Honorary members are those persons who, for their contribution to work and actualization of the goals of the Association, are selected as honorary members. Honorary members do not pay membership fee.
6) Application for joining as a regular or joint member, with the warning of membership kind, is brought to the Governing Board of the Association, which then makes a decision on acceptance of membership and data entry in the membership
7) The proposition for joining as an honorary member can be made by any member or governing body of the Association. On the proposition for acceptance as an honorary member the Assembly of Association decides.
The rights and obligations of regular members are:
• active contribution to actualization of the Associations goals;
• respect of the Statute and the decisions of elements of the Associations based on it;
• protection and enhancing of Associations reputation;
• giving propositions for work improvement, pointing out the failures in work of the elements of the Association;
• proposing new members;
• being informed on the work of the Association and its elements, on financial management, as well as the destiny of members propositions and observations;
• choosing and being chosen in the Associations elements;
• collaborating with associated Associations and state elements in the country and abroad;
• regular payment of membership fee.
A membership in the Association can terminate by:
• caving, or by death of a member
• non-payment of the membership fee for a year
• exclusion of a member.
A member may be excluded if he/she is in violation of the rules set by the Statute of the Association, if he/she is purposely neglecting or refusing to follow the decisions made by the governing bodies of the Association, or if he/she is distorting the reputation of the Association. The decision of exclusion from the membership is brought by the Governing Board. An appeal against the decision of the Board may be stated to the Assembly of the Association within 15 days from the day of receipting a written decision. The Assembly is mandatory to make a decision on the Appeal on the first consecutive conference.
1) The Association may constitute branches. Branches do not have a legal personality.
2) The decision of constituting a branch is made by the Governing Board.
3) The work of a Branch is regulated by the Rulebook on the work of Branches.
4) In juristic property the Branch appears in the name and in account of the Association. The Branch cannot take over obligations in the name of and in account of the Association, without the written authorisation of the Governing Board of the Association.
V. GOVERNING BODIES
The Governing bodies of the Association are:
• Governing Board
• Executive Director
• Secretary General
1) The Assembly is the highest body of government of the Association
2) The Assembly is formed by all regular members of the Association
3) The Assembly meets regularly, at least once a year.
4) The Assembly conference is called by the Governing Board.
5) Extraordinary Conference of the Assembly may be called by the Governing Board, upon its own initiative, and it is mandatory for the Assembly to be called upon the request of at least ¼ of the total number of regular members of the Association. The Governing Board is obligated to call the Assembly conference within 30 days from the day of the receipt of the proposition for the Assembly Conference. If the Governing Board does not call the Assembly within 30 days, the Conference of the Assembly may be called by the proponents. On an Extraordinary Conference the Assembly makes decisions exclusively on the questions for which it is called.
1) A written invitation must be sent to the members of the Association for participation in the Conference of the Assembly, at least 10 days prior to the holding of the Conference. The invitation must include the agenda of the Conference.
2) The Assembly makes valid decisions if the Conference has more than half of regular members of the Association present. If there is no quorum in the time set as the beginning of the Conference of the Assembly, the beginning will be postponed for 30 minutes. By the end of that time the Assembly may make decisions if there are 10 regular members present at the Conference.
3) The Assembly makes valid decisions with more than half of members present, except decisions on the changes made in the Statute and the termination of the Association, which is made by ¾ of present members.
4) The voting in the Conference of the Assembly is public, and the Assembly may exceptionally decide that the voting on certain topics is secret.
5) On every Conference the Assembly chooses a chairman and the recorder. The chairman validates the minutes.
• decides on the Statute and its amendments;
• interprets the Statute and other general Acts of the Association;
• selects and excludes members of the Governing Board;
• adopts the Plan and Program of the work of the Association;
• adopts the Financial plan and acknowledges the balance sheet of the Association;
• analyses the Report on the work of the Association and the Governing Board;
• decides on the organizational and status changes and the termination of work of the Association;
• decides on the receiving of honorary members;
• makes decisions on the property of the Association, and handling the property in case of termination of the Association;
The Governing Board
1) Between two Conferences of the Assembly the Association is managed by the Governing Board.
2) The Governing Board has 7 members which, among themselves, choose the President and Deputy President of the Governing Board.
3) The President of the Governing Board presides and leads the sessions of the Board and proposes the Agenda of the Governing Board sessions.
4) In case of absence or lack of capacity of the President the Deputy President acts on his/her behalf.
5) Heads of Branches are called on the Governing Board sessions when questions important for their activities are argued, but they do not have the right to vote on them.
6) Executive Director and Secretary General participate at Governing Board sessions without voting rights.
7) Employees of the Association and Project leaders (permanently employed or on temporary contract basis) may not be elected in the Governing Board of the Association.
8) The Governing Board is elected and released of duty by the Assembly.
9) Mandate of the elected members lasts for two years with an option of multiple election.
10) The Assembly can resolve certain members of the Governing Board, or the Governing Board in general, before the end of their mandate, if a certain member of the Governing Board, or the Governing Board in general breaches the articles of the Statute of the Association, purposely neglect or refuse to follow the decisions made by the governing bodies the Association, or if they disrupt the reputation of the Association. In case that the entire Governing Board is resolved, a new one, with the full mandate is selected, and in case that just one member is resolved, a new one is selected by the end of the term of the Governing Board.
11) In case that between two conferences of the Assembly one of the members of the Governing Board resigns, or by any other reason declines or is prevented to participate in the work of the Governing Board, the Governing Board has a right to co-opt another person in his place, from members of the Associations. Not more than two members of the Governing Board can be co-opted.
12) On the co-opted member of the Governing Board the Assembly of the Association decides on its next conference. The Conference of the Assembly must be held in a period not longer than one year of co-opting a member of the Governing Board.
13) The Assembly may confirm the decision of the Governing Board on co-opting a member and confirming the duration of the mandate of the Governing Board, or refuse a decision of the Governing Board on co-opting a member, resolving a co-opt member and choosing a new member of the Governing Board.
1) The Governing Board makes valid decisions if there are more than half of its members present at the session.
2) The Governing Board makes valid decisions with more than half votes of the present members.
3) The sessions of the Governing Board are held as need occurs, at least twice a year.
4) The voting at the Governing Board sessions is public, and the Governing Board may exceptionally decide that the voting on certain topic is secret.
5) Members of the Governing Board may attend the session via internet services and conference call, but only in cases of emergency.
6) The Governing Board decides on the Rulebook of its work.
The Governing Board:
• manages the work of the Association between conferences of the Assembly
• selects and resolves the President and the Deputy President of the Governing Board
• executes conclusions and decisions of the Assembly;
• proposes the amendments of the Statute;
• adopts rulebooks and other under-statutory acts of the Association;
• selects and resolves the Executive director and Secretary General;
• submits a report on the work of the Association to the Assembly;
• proposes a financial plan and the balance sheet of the Association;
• decides on the bank through which the financial business of the Association will be conducted;
• decides on acceptance into membership and exclusion of membership within the Association;
• decides on the cost of membership fee and the date of its payment;
• informs the membership and the general public on the work of the Association;
• decides on the management of funds of the Association over the amount of 10.000,00 Croatian Kuna;
• decides on the management of the property of the Association;
• reaches a decision on the address of headquarters of the Association;
• reaches a decision on constituting branches of the Association.
The Executive Director:
• represents the Association and executes the program of the work of the Association;
• executes the instructions, decisions and conclusions of the Governing Board;
• is responsible for work organization and business activities of the Association;
• cares for ensuring financial assets for performance of the programs and projects of the Association;
• is responsible for conducting work of the Association according to law;
• decides, together with the Secretary General, on managing funds of the Association under the amount of 10.000,00 Croatian Kuna;
• performs his/her work professionally, according to Labour Law;
• is chosen by the Governing Board, based by an internal application with the re-election every two years;
• cooperates with the Governing Board, the President of the Governing Board and the Secretary General of the Associations between conferences of the Assembly;
• participates in the work of the Governing Board, without the right to vote;
chooses and employs associates,
• reports for his/her work to the Governing Board.
The Secretary General
The Secretary General:
• represents the Association
• Acts as Deputy to the Executive Director in case of his/her lack of capacity
• keeps a record of membership and cares for the Archive of the Association.
• Carries out and supervises administrative and financial business of the Association
• Keeps and guards the records of financial status and property of the Association
• decides, together with the Executive director, on managing funds of the Association under the amount of 10.000,00 Croatian Kuna;
• performs his/her work professionally, according to Labour Law
• Is responsible for the legality of the work of the Association
• participates in the work of the Governing Board, without the right to vote;
• Reports to the Governing Board and the Executive director
• Is selected by the Governing Board based on internal competition with a possibility for multiple mandates lasting for 2 years.
1) Minutes are kept of all sessions of the Governing Board and the Assembly Conference.
2) Copies of minutes are permanently kept in the archive of the Association.
3) The minutes is signed by the minute keeper and approved by the President of the Governing Board or the Executive Director.
VI. FINANCIAL MANAGEMENT
• The financial year starts on January 1st, and ends on December 31st
• The funds of the Association are managed on a separate account at the business bank that is selected by the Governing Board.
• The Association is mandatory to keep financial books in appliance with regulations.
• Funds of the Association are managed, according to the financial plan, by the decision of the Assembly and the Governing board by the Executive Director and the Secretary General.
1) Revenues and expenses of the Association are determined with an annual financial plan. At the end of the year for which the financial plan is accepted, a balance sheet is made.
2) The revenue acquired by conducting authorised activities of the Association can be spent only for financing activities that generate the purpose of the Association.
The funds for the Associations work are acquired by:
• contributions and gift items,
• donations and sponsorship,
• performance of approved activities of the Association,
• other legally permitted resources.
VII. CHANGES OF THE STATUTE
Changes of the Statute can be made only at a conference of the Assembly of the Association.
VIII. TERMINATION OF WORK
1) The Association terminates its work in cases provided by the Law.
2) In case of termination of work of the Association, a decision on the property of the Association is made by the Assembly.
3) The Assembly can decide that the property of the Association pertain to one of the registered Associations in the field of upbringing and education.
IX. FINAL PROVISIONS
1) General acts of the Association have to be in compliance with this Statute
2) Decisions and acts of governing bodies of the Association, as well as the decisions and practice of an official of the Association cannot be against this Statute and legal provisions of valid regulations.
This Statute takes effect with the day of its adoption.
Zagreb, 01, April 2011
Executive director of the Association: